This is a fully onsite position working 16 hours per week across 4 days (Monday to Thursday). This is a temporary opportunity but there is a potential of permanency depending on business need.
The team operates multiple well-known brands across Australia and New Zealand, with its head office located in Melbourne. They are a leading provider of salary packaging and novated leasing solutions within the financial services sector.
What's in it for you?
- Part-time hours (16 hours per week), working 4 hours per day across Monday to Thursday.
- Flexible start time between 8:30am and 9:30am.
- $40.84 per hour + Super, paid weekly.
- Temporary opportunity with the potential to become permanent.
- Varied and engaging role combining facilities coordination, workplace support, and administration responsibilities.
- Modern office conveniently located close to Chatswood Station.
As the Facilities Coordinator, you will play a key role in ensuring the office operates efficiently and provides a safe, welcoming, and well-maintained environment for employees and visitors.
Working closely with internal stakeholders, building management, and external service providers, you will coordinate facilities services, oversee office amenities, and support workplace health and safety initiatives.
Key Responsibilities
- Coordinate office maintenance, repairs, and contractor services.
- Liaise with building management and external service providers.
- Monitor and replenish office supplies, kitchen consumables, and staff amenities.
- Ensure meeting rooms, kitchens, and shared spaces are clean, organised, and presentable.
- Manage office access passes, keys, and associated records.
- Schedule and track compliance inspections while maintaining accurate documentation.
- Conduct regular workplace safety and facilities inspections and follow up on identified issues.
- Support office events, meetings, and employee engagement initiatives.
- Assist with onboarding and offboarding activities, including coordinating equipment handovers.
To be successful in this role, you will:
- Be comfortable working fully onsite, as there is no work-from-home flexibility available.
- Be willing to travel to the company's Erina office approximately once per month if required. Any travel outside of normal working hours will be paid, and you will be reimbursed for travel costs when using your own vehicle.
- Have a proactive, can-do attitude and enjoy working autonomously.
- Be confident managing a variety of responsibilities, as you will be the sole Facilities Coordinator onsite while reporting to the Melbourne-based team.
- Have previous experience working in an office-based role such as Facilities Coordinator, Office Manager, Executive Assistant, Receptionist, Workplace Coordinator, or a similar position.
- Possess strong organisational, communication, and time management skills.
