Executive Assistant Role
An Executive Assistant provides high-level administrative and organisational support to senior executives, ensuring they operate efficiently and effectively. The role requires discretion, attention to detail and the ability to manage multiple priorities in a dynamic environment.
Key Responsibilities
- Manage calendars, appointments, meetings and travel arrangements
- Handle communications, emails and correspondence on behalf of executives
- Prepare documents, presentations, reports and briefing materials
- Coordinate internal and external meetings, agendas and logistics
- Support project coordination and follow-ups on key actions
- Maintain confidentiality and manage sensitive information with discretion
- Liaise with internal teams and external stakeholders on executive matters
Qualifications and Skills
- Proven experience as an Executive or Personal Assistant
- Excellent organisational, time-management and multitasking skills
- Strong written and verbal communication abilities
- Proficient in Microsoft Office, calendar systems and collaboration tools
- Ability to anticipate needs and take initiative
- High level of professionalism, discretion and confidentiality
- Comfortable working in a fast-paced, high-demand environment
Key Attributes of a Successful Executive Assistant
- Proactive and resourceful with strong problem-solving skills
- Highly detail-orientated with excellent follow-through
- Calm, composed and adaptable under pressure
- Trustworthy, reliable and discreet in handling confidential matters
- Personable and professional with strong interpersonal skills
- Responsive and agile in managing changing priorities
- Service-oriented with a strong sense of responsibility
We are a sales recruitment agency that your organisation can rely on to find full time or temporary sales staff.
Get in touch with SMAART Recruitment by filling out our quote form below, visiting our Contact page, or speaking with a friendly staff member by calling us today on 1300 762 278.
